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Documentation

Contracts of Employment

Legal Notice 431 of 2002 (and as subsequently amended) entitled Information to Employees Regulations stipulates that employers are obliged by law to provide employees whose employment is to continue for more than one month with a written statement of employment containing certain required particulars of employment not later than eight working days after their employment begins.

The best way to comply with this law as well as to avoid disputes in the working relationship is to have clear terms in a contract of employment. We are able to advise you on what clauses need to be included in a contract of employment depending on the industry as well as the job of the individual you are employing.
It is fundamental that a contract of employment is drafted well as it is the document referred to throughout as well as at the end of the working relationship.

Policies and Procedures / Handbook

A company may choose to have various policies and procedures, these may be kept
separately or a full handbook may be issues. We can discuss what the best option is for you and provide you with all the necessary documentation.

Reasons to have the right documentation in place:

1. Protects the company from legal claims by the employees in areas such as harassment, equal opportunities and data protection, among others.

2. Allows the employees to gain access to the same information, and allows employers to set forth their expectations in a comprehensible and consistent manner.

3. Provides senior staff with information on key management policies, such as how to recognize the signs of substance abuse, bullying and breaches of company policies.

4. Serves as an orientation tool for a new employee who has just joined your company.

5. Gives information and be a reference source to the employees when questions arise and which can be easily answered without having to approach management.

6. Guides your employees where to go and whom to seek out in the event that an
employee has a problem or grievance.

Suggested Policies / Procedures

1. Equality Opportunities Policy
2. Anti-Harassment and Bullying Policy
3. Attendance and Sickness Policy
4. Vacation Leave Policy
5. Special Leave Policy
6. Data Protection Policy
7. I.T. and Communications Systems Policy
8. Disciplinary and Grievance Procedures
9. Expenses Policy
10. Substance Abuse Policy
11. Social Media Policy

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